Health Safety
Incident Report Form
Report incidents and near-misses with details, photos, location, and timeline. Ready for safety or quality review.
26,700+GET
Faster Incident Reporting
Create and submit safety incident reports and near miss reports on mobile devices. Capture photos and location at the time of the incident, assign follow-up and corrective actions, and track to closure. Gain instant access to incident and near miss reports with Inspectly360.
Near-miss capturePhoto evidenceFollow-up tracking
0x
More reports captured
0%
Faster follow-up
Built to Handle Any Challenge
Configurable solutions that drive improvement across your organization.
What You Get When You Go Digital
Paper and verbal reports get lost; email and WhatsApp give no clear workflow or audit trail. Inspectly360 captures every report with evidence, assigns follow-up and corrective actions, and tracks closure so safety, quality, and compliance have a full record.
Report from the Field with Evidence and Context
Paper incident forms and verbal reports get lost or lack detail. You need a simple incident form on mobile so anyone can report with photos, location, and time - and have it land in one system with a clear workflow.
The problem
- Incidents reported by word of mouth or paper
- No photo or location attached
- Reports sit in inboxes with no workflow
The solution
- Mobile incident form with photo and location
- Automatic timestamp and optional severity
- Reports routed to the right owner
Assign Follow-up and Corrective Actions
Incidents with no owner or due date never get closed. Assign each incident to an owner, set due dates and severity, and track status so follow-up and corrective actions are visible and timely.
The problem
- Incidents with no clear owner or due date
- No severity or priority for triage
- Follow-up status not visible
The solution
- Assign owner and due date per incident
- Severity and category for prioritization
- Status and closure tracking in one place
Track to Closure and Keep a Full Record
Open incidents with no verification stay on the list. Verify closure with re-inspection or sign-off, and keep a full audit trail so safety, quality, and compliance have a complete record.
The problem
- Closure not verified before sign-off
- No audit trail for regulators or internal review
- Trends and root cause not visible
The solution
- Verify closure and document resolution
- Full incident history and audit trail
- Dashboard for trends and open incidents
Incident Reporting Checklists & Forms
Hand-picked templates for incident and near-miss reporting.
Health Safety
Safety Inspection Checklist
Safety inspections with hazard identification, corrective actions, and compliance reporting. Offline capture and evidence.
52,100+GET
Risk Management Compliance
Compliance Inspection Checklist
Compliance-focused inspections with evidence capture and audit trails. Meet regulatory and internal requirements.
29,600+GET
Risk Management Compliance
Audit Checklist
Internal and external audits with scoring, evidence, and corrective actions. Full audit trail and report generation.
38,400+GET
Inspection Apps for This Workflow
Use these apps to run inspections, audits, and checklists in the field.
Facilities Management Inspection App
by Inspectly360
facilitiesFMinspection
Streamline facilities inspections with forms, photos, and reports.
Get the App
Building Inspection App
by Inspectly360
buildingcomplianceinspection
Building condition and compliance inspections with evidence and follow-ups.
Get the App
Building Inspection App
by Inspectly360
buildinginspectionchecklist
Digitize building inspection apps workflows with forms, evidence capture, and automated reporting.
Get the App
Property Inspection App
by Inspectly360
propertyreal estatecondition
Property and real estate inspections, condition reports, and tenant checks.
Get the App
Site Inspection App
by Inspectly360
siteconstructioncompliance
Site-level inspections for construction, safety, and compliance.
Get the App
Integrate Effortlessly With Your Stack
Connect Inspectly360 with your existing tools. Our platform works with CRM, storage, and productivity apps you already use.
- 100+ Integration
- API For Your System
- Work With Your Tools Seamlessly
Frequently Asked Questions
What is the best way to replace paper incident forms with digital incident reporting?
The best way to replace paper incident forms is to use an incident reporting app that supports mobile forms, photo and location capture, and follow-up tracking. Many field-intensive teams still report safety incidents and near-misses on paper, email, or WhatsApp - which leads to lost reports, no workflow, and no audit trail. A purpose-built incident report app lets anyone submit from their phone with photos and location; reports land in one system where you assign owners and due dates and track closure. Start by rolling out to one site or department, then expand once your team sees the increase in capture and the drop in time-to-close. This is how teams move off paper and email without a long IT project.
Can workers report incidents from their personal phones?
Yes. Inspectly360 incident reporting forms are available on any device - company or personal phones. Workers can report with photos and location; you control who sees and manages follow-up through role-based access. Optional anonymous reporting can be configured to encourage reporting without fear of attribution. Reports land in a central incident log and dashboard so safety and management can assign corrective actions and track closure, supporting a strong safety culture and regulatory compliance. This replaces the old pattern of incidents reported by word of mouth or lost in email.
Does incident reporting work offline at remote sites?
Yes. Submit incident reports in Inspectly360 offline; they are stored locally and sync when the device is back online. This is critical for remote sites, construction, or any area with poor connectivity - workers can report as soon as an incident occurs without waiting for signal. Photos and location are captured and attached to the report, and the full audit trail is preserved for safety and compliance review. For teams moving away from paper, you get the same reliability as paper forms with the benefits of digital: no re-keying and instant visibility once synced.
How do we handle follow-up and corrective actions in an incident reporting app?
In Inspectly360 you assign each incident to an owner with a due date. Track status, send reminders, and optionally require verification (e.g. re-inspection or sign-off) before closing. All of this is visible in the incident log and dashboard, with escalation rules for overdue items. The link between incident, corrective action, and closure is maintained so you can demonstrate to regulators and leadership that every incident was followed up and resolved. This closes the loop that paper and email often leave open: incidents get logged but never followed through to verified closure.
Can we export incident data for safety or compliance reporting?
Yes. Export incident and follow-up data from Inspectly360 to Excel or PDF. The full audit trail is stored and can be included in exports. We can support custom report formats for regulators or internal review (e.g. OSHA, incident rate calculations, trend analysis). Data can also be pushed via API to your EHS or safety management system so incident reporting feeds your existing compliance and analytics workflows - no manual compilation from paper or email.